East Lake Commons
Architectural Review Committee
Mission Statement

I. Mission

The mission of the Architectural Review Committee (ARC) is to
approve planned modifications and additions to external portions
of homeowners' property. It is the intent of the ARC to use the
community's values and vision in making its decisions.  The values
include:

Intentional Community
Sustainability or Environmental Consciousness
Diversity
Affordability
Visitability

ARC will operate in accordance with Article VIII of the Bylaws
and Articles 2.Q and 4.B of the House Rules.

This mission is carried out with respect and caring for the
individuals and the community which we serve.

II. Organization

A. Membership Requirements

To become a member of ARC, a participant must express an interest
in membership, attend at least two consecutive meetings, and be
approved by the Board Committee. Membership will lapse if a member
misses two consecutive meetings without excuse.

B. Decision Making Process

ARC Meetings are open to all community members, all of whom may
participate in discussions. Committee decisions will be made by
consensus among all committee members present, provided there is a
quorum. A quorum is defined as a majority of the committee members
in good standing. A committee member who submits a proposal or is
directly involved as a neighbor will recuse him or herself
from the decision making process.

C. Committee Structure and Meeting Schedule

In general, ARC will meet once a month at the Common House.
ARC may meet less often if no requests for review are pending.
Meetings will be held only if a quorum of members is present. 

III. Responsiblities

ARC has developed a process for approval, in particular involving
neighbors, using a checklist.

A. Routine Duties

1. To review, discuss, and approve homeowners' plans for permanent
   or temporary revisions to the exterior of their houses or to
   their property in accordance with Article VIII of the Bylaws.

2. To facilitate a respectful discussion between the homeowners
   and interested neighbors using the process developed by ARC.

3. To develop guidelines with consistency and fairness for
   assisting homeowners to modify the exterior of their property.

4. To keep careful records of all meetings, discussions, minutes,
   and decisions of ARC.

5. To announce to the larger community all decisions regarding
   changes to outside portions of units through e-mail, web page,
   and by posting on bulletin boards at mailboxes and common
   house.

6. To request Board Committee action in the event of noncompliance
   consistent with Article VIII of the Bylaws and Articles 2.Q and
   4.B of the House Rules.